Privacy Policy
Effective Date: October 2025
Last Updated: October 8, 2025
At a Glance
• Applies to employees, job applicants, and clients.
• Complies with U.S. privacy and employment laws, including California’s
CCPA/CPRA.
• Explains how personal data is collected, used, and protected.
• No sale of Personal Information.
1. Introduction
Georgia Medical Staffing, Inc. (“Company,” “we,” “us,” or “our”) provides medical
staffing and recruitment services across the United States. Protecting your privacy
is central to our business and part of our commitment to ethical operations.
This Privacy Policy explains how we collect, use, share, and protect Personal
Information related to our employees, job candidates, clients, vendors, and
business partners. It applies to all our websites, portals, and offline processes
(collectively, the “ Services”).
By accessing or using our Services, you agree to this Privacy Policy. If you do not
agree, please discontinue the use of our Services.
2. Scope & Definitions
Personal Information means any information that identifies, relates to, or could
reasonably be linked to an individual.
Sensitive Personal Information includes Social Security numbers, financial data,
driver’s license numbers, account passwords, or other data that requires special
protection under privacy laws.
This Policy applies to all personal information we collect in the course of operating
our business, whether from employees, candidates, or clients.
3. How We Collect Information
We may collect Personal Information in several ways, including:
• Directly from you when you apply for a job, complete onboarding, or
communicate with us.
• From clients or business partners when coordinating assignments,
scheduling, or contract obligations.
• From third -party vendors such as background check agencies,
credentialing firms, and employment verifiers.
• Automatically through our websites and HR systems (via cookies, analytics,
or access logs).
4. Categories of Information We Collect
Depending on your role or relationship with the Company, we may collect:
• Identifiers: Name, date of birth, address, phone, email, SSN, or government
ID.
• Employment Information: Job history, references, credentials,
certifications, résumés, and performance records.
• Financial Data: Payroll and tax information, direct deposit details, or
expense reimbursements.
• Compliance Data: Drug screens, background checks, and licensing
verification (as required by client contracts).
• Technology Information: IP address, device and browser details, system
access logs.
• Communications: Emails, voicemails, or other correspondence between
you and the Company.
5. Purpose of Use
We use Personal Information for legitimate business purposes, including:
1. Recruiting, screening, and hiring employees and contractors.
2. Administering payroll, benefits, and tax compliance.
3. Credentialing and verifying qualifications.
4. Managing client contracts and staffing assignments.
5. Conducting audits, analytics, and internal reporting.
Maintaining security and preventing fraud or misuse.
7. Communicating business updates, policy changes, and opportunities.
8. Complying with legal and regulatory requirements.
6. Employee & Candidate Privacy
We process employee and candidate data to manage employment or prospective
employment. Access to this data is restricted to personnel who need it to perform
their duties.
Information may be used to:
• Complete onboarding and tax documentation (W -4, I-9).
• Conduct background or credential verification.
• Administer pay and benefits.
• Manage training, performance, or compliance tracking.
• Process leaves , accommodations, or workplace safety matters.
Medical or health -related information (e.g., vaccination status) is collected only
where required by law or client requirements and is treated confidentially.
7. Data Sharing & Disclosure
We may share Personal Information only as necessary and consistent with this
Policy:
• With clients for staffing, assignment, and compliance purposes.
• With service providers (payroll, background check, HRIS, or IT vendors)
under confidentiality agreements.
• With regulators or law enforcement when required by law.
• With successors in the event of a merger, sale, or corporate restructuring.
• With your consent , such as when providing employment references or
verifications.
We do not sell Personal Information to any third parties.
8. California Privacy Rights (CCPA/CPRA)
If you are a California resident , you have specific rights regarding your Personal
Information:
Right to Know: Request what categories of information we collect and how
we use it.
• Right to Delete: Request deletion of your Personal Information, subject to
legal or contractual exceptions.
• Right to Correct: Request corrections of inaccurate or outdated
information.
• Right to Opt -Out: Request that your data not be sold or shared (we do not
sell).
• Right to Non -Discrimination: You will not face adverse treatment for
exercising privacy rights.
Sensitive Information
We collect and use sensitive data (e.g., SSN, bank account, background reports)
only as needed for payroll, compliance, or legal obligations.
Exercising Rights
Email: georgiamedicalstaffing.com
Phone: (XXX) XXX -XXXX
Verification of your identity is required before fulfilling requests.
Additional California Notice
Employees and job applicants in California receive an additional Notice at
Collection at or before the time their information is gathered, describing categories
and purposes of use as required under CCPA/CPRA .
9. Cookies & Online Tracking
We use cookies and similar technologies to improve functionality and measure site
performance.
You can adjust browser settings to refuse or delete cookies, but some site features
may not function properly.
We honor Global Privacy Control (GPC) signals where technologically feasible.
10. Data Security
We maintain administrative, technical, and physical safeguards to protect Personal
Information.
This includes encryption, restricted access, employee training, and vendor vetting.
While no system is fully secure, we promptly investigate and address any suspected
security incidents in accordance with applicable law.
11. Data Retention
We retain Personal Information only for as long as necessary for business, legal,
and regulatory compliance purposes.
When no longer required, data is securely deleted or destroyed.
12. Children & Minors
Our Services are not intended for individuals under 18 years of age.
We do not knowingly collect or store information from minors.
13. International Users
Our Services are operated in the United States. If you access them from outside the
U.S., you consent to the transfer and processing of your information within the U.S.
in accordance with this Policy.
14. Changes to This Policy
We may revise this Privacy Policy from time to time. The “Last Updated” date
reflects the most recent version.
Significant changes will be communicated where required by law.
15. Contact Us
Privacy Office – Georgia Medical Staffing, Inc.
Address: [Insert Company Address]
Email: @georgiamedicalstaffing.com
Phone: (XXX) XXX -XXXX
For California residents, additional information and resources are available from
the California Privacy Protection Agency (CPPA) at https://cppa.ca.gov.